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Zapier → Make.com migration without dropping a lead
Teams leave Zapier for three reasons: the task-based bill grows with success, multi-step logic becomes a tangle of Zaps calling Zaps, and errors fail quietly. Make.com (or n8n, if you want self-hosting) fixes all three — but only if the migration is done as a controlled cutover, not a weekend rewrite.
How the migration runs
- Inventory. Every Zap: trigger, steps, filters, how often it fires, what breaks today. Dead Zaps are retired, not migrated.
- Target map. Zaps grouped into Make.com scenarios — one scenario with a router usually replaces 3–5 Zaps.
- Rebuild with error handling. Retries, error routes and alerts added where Zapier had none.
- Parallel run. Old and new run side by side on live data for a few days; outputs compared.
- Cutover and handoff. Zaps switched off one by one, documentation and video delivered, 30 days of support.
What changes for you
| Zapier | Make.com |
|---|---|
| Billed per task — every step counts | Billed per operation, with far more operations per dollar on comparable plans |
| Linear Zaps; branching via Paths or extra Zaps | Routers, iterators, aggregators in one scenario |
| Errors often fail silently or pause the Zap | Error handlers per module: retry, resume, alert, roll back |
| Hard to see the whole process | One visual canvas per process |
Exact plan pricing changes over time; I compare your actual task volume against current Make.com and n8n pricing in the inventory step, so the decision is made on real numbers.
What I need from you
- Admin access to Zapier (read is enough for the inventory) and to the Make.com organisation created under your account.
- A test record in each connected app, and one person who can answer "is this still needed?"
Related work
Lead Qualification Router
Qualification form → phone-match router → Pipedrive deal → Google Sheets log → "Qualified" / "Not Qualified" tag in ActiveCampaign, before a rep opens the inbox.
Read the case →
Ebook Opt-in Funnel
ClickFunnels opt-in → Pipedrive lookup by email (phone fallback) → new vs. returning routing → person + deal → Sheets → ActiveCampaign tag.
Read the case →
Booking Cancellation Recovery
Cancelled Cal.com call → Pipedrive lookup → cancellation logged → "Call Discovery Cancel" tag → deal moved back a stage so the lead gets a real follow-up.
Read the case →Questions
Make.com or n8n — which should we choose?
How long does a project actually take?
What happens when something breaks or our tools change? Are we stuck waiting on you every time?
Who owns the automation afterwards?
Describe your process
Which tools are involved, what is done by hand today, how often. I reply within 24 hours with a fit/no-fit answer and, if it fits, a fixed quote.